While paper is still widely used in most business environments, the majority of documentation used within a company exists in electronic form. A good document management system (DMS) will index, archive and act as a central repository for all generated informational content.
Systems such as Microsoft SharePoint offer an unparalleled level of control over your information workflow and bring a number of benefits to a company. These include:
Centralized organization. The larger the organization, the greater the need for centralized organization of documentation. Being able to properly categorize and index documents gives the user fast access to what they are looking for.
Searchable index. The ability to use a single search engine to locate a document is a huge plus for a company with a large number of pages to sift through.
Accessible from anywhere. Due to its centralized nature, a document management system allows you to access necessary documentation from anywhere, helping to foster collaboration among team members and providing necessary access for remote workers.
Version control. Many documents go through revisions, and a robust DMS will allow full version control so you can quickly know that you’re seeing the latest iteration.
Less Physical Storage. Without the need to store physical pages, you’ll save organizational space normally reserved for keeping documents on premises.